Home Care Vaccine Requirements – How To Prepare

The past year has been challenging for Home Care. A few months ago, the Biden administration announced its recent COVID-19 vaccination mandates for Health Care Workers. It is certain that in the near future the same will apply to Home Care. Although developments are still being made, deadlines can come up quickly. Here are 4 tools MEDsys offers that can help you prepare.

Vaccine Compliance Tracking

MEDsys offers compliance tracking among caregivers. This includes the ability to add custom compliance items, in this case, Vaccine Status. For vaccinated staff, select the type of Vaccine, capture the effective date of vaccination and attach the copy of the vaccine card. If a specific vaccine type requires more than one dose or booster, a renewal will be put in place to remind your office and the caregiver to stay in compliance.


MEDsys provides a myriad of report options. Run, print and export reports on Vaccination Status of your caregivers. Filter by vaccine type and narrow down to see if each recipient is in compliance with dose and booster requirements. Reports can pull up compliance items that are Past Due their deadline.


MEDsys is known for having the most robust scheduling system for Home Care. Scheduling changes can occur unexpectedly in Home Care. If there is a situation a caregiver refuses to work or is terminated, you can fill in open shifts using the Advanced Search Tool. This tool will find caregivers that best match your clients based on availability, location and attributes. Attributes can be used to match individuals based on vaccination status.


Keep all your staff and clients up to date on any changes and requirements. MEDsys offers communication channels that includes global messaging, alerts, portals, and live chat to connect you with your staff and clients.

Who Are Affected?

Medicaid and Medicare – Requirements are currently in development

Private Duty – Please check your state for deadlines and more information.

How To Manage COVID-19 In Home Care

Emergencies can come unexpectedly and if not prepared, can greatly affect your business. With the COVID-19 outbreak, one of the most affected industries was Home Care. With MEDsys, you can use tools to stay on top of any emergency situation including natural disasters, illness, disease, etc. Home Care agencies across the country have been utilizing MEDsys’ Emergency Response System during the on-going pandemic.

MEDsys Emergency Response System utilizes features to allow your agency to:

1. Caregiver Screening – MEDsys ERS Daily Screening Survey via the MEDsys Mobile App.

2. Track Client and Caregiver Interaction – Run reports of any staff and clients who were in contact with someone who may have been exposed to COVID-19. MEDsys reports shows visits for the past two weeks and schedules for the next 10 days.

3. Find Available Caregivers Fast – MEDsys scheduling tool assists office staff by matching clients and caregivers by attributes and availability.

4. Use Real-Time Communication – MEDsys HIPAA Compliant Instant Chat provides you the ability to communicate quickly and efficiently with Office Staff, Caregivers, Clients, and Family members.

5. Manage Vaccination Status – Keep track of information such as vaccination status, test results, and more for Clients, Caregivers, and Office Staff.

6. Organize Forms and Documentation – Convert paper into an Electronic Health Record and utilize your forms in our software.

7. Broadcast Messaging – Customize your message to the recipients of your choice and communicate in real-time.

Call 877-644-4427 or email us at info@medsyshcs.com to learn more about our home care solutions or request a customized demo here.

MEDsys Software Awarded “Company of the Year”

MEDsys Software was Awarded “Company of the Year” in 2020 by The Technology Headlines

Adopting a patient-centric approach to deliver simple, personal, and quality-driven healthcare service is the key attribute of a home care agency. And today, we have hordes of home care agencies providing effective healthcare services, eliminating the need to move into a nursing home or assisted living facility. Yet, the majority of them face challenges to work at their full potential due to lack of automation capabilities and the over reliance on paper to run their business. As caregivers spend way too much time filling out paperwork, their productivity suffers hindering them from providing quality care to patients.

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MEDsys and NPC have been working together for four years and are expanding our suite of offerings to include real time Credit Card and ACH payment processing to the home care industry. MEDsys Software and EVV solutions are utilized by over 1,000 home care agencies across North America. MEDsys and NPC will now focus on accelerating adoption for home care agencies who do not utilize any form of payment processing today.

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Ohio Home Care provider agencies can now use the MEDsys EVV Solution integrated with our agency management software which is currently utilized by over 1,000 agencies across North America. MEDsys Software Solutions utilizes our extensive experience having owned and operated one of the largest Home Care agencies in Ohio. Continue reading “MEDsys Software Solutions Approved as an Alternate EVV Solution by Ohio ODM”

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Employing the right home care management software will help you increase efficiencies and improve the patient experience. Your office team will appreciate an all-in-one system for real-time dashboards, scheduling, billing, payroll, and data management. Your caregivers will benefit from streamlined scheduling and access to patient information. And your clients will notice the difference when your caregivers can provide personalized care with ease. Continue reading “Home Care Software Can Boost Agency Performance”

How Homecare Management Software Improves Employee Retention

Caregiver turnover is one of the biggest problems plaguing home care agencies, and it’s only getting worse. In 2018, the caregiver turnover rate hit an all-time high of 82%, an increase of 15% from the previous year.

You want to create a work environment that both entices employees to stay and supports client retention. Training, mentorship, recognition, and employee feedback programs are essential elements of any caregiver retention program. A robust home care software and electronic visit verification (EVV) system will also help you arm your team with the tools they need to feel prepared and supported. Continue reading “How Homecare Management Software Improves Employee Retention”